Faxing has been the go-to for transferring important business documents and, despite the advent of email, it is still going strong. Many businesses, especially small businesses, don’t want to have a big fax machine taking up space, though, and may need to have mobile access to their faxes when they aren’t in the office. Online faxes are the solution for this, but it is crucial to find the right service provider to make the transition to e-faxing as seamless as possible.
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Check Out the Pricing
Be sure to compare the pricing options when you’re looking at fax plans for businesses. Take time to think about how often you would use the service, your budget for sending and receiving faxes, and more. It may be beneficial to pay a little more to ensure the faxes are encrypted and secured or that the service offers everything you need, such as mobile access to faxes when you’re on the go.
Look Into Security
Security should always be a concern, but it is even more important for businesses where privacy regulations are in place. Healthcare facilities, for example, will want to make sure all documents are sent securely to comply with HIPAA laws and regulations. The service provider should have information on how they comply with various privacy laws and regulations.
Trial Periods
See if there are any trial periods or reduced-pricing plans to check out the service more and see how it works. This allows you to make sure the service will be a good fit before spending a lot of money and can offer you the opportunity to send a few test faxes to make sure everything works as expected.
Electronic Signatures
It may be a good idea to look into electronic signatures and what you can include in them. This allows you to easily provide your business information, such as your name and contact info, on every fax you send. If an electronic signature can be added, you won’t have to type this information every time you want to send a fax.
Mobile Applications
If being able to do work while on the go is important, make sure the service provides a mobile app that is secure and can be used to check your faxes. You will want to make sure you can easily access the faxes as soon as they’re available, no matter if you’re in the office, out in the field, or working with customers when they come in.
Support Availability
Don’t forget to check the availability of support in case you have any questions or concerns about sending or receiving a fax. You will want to make sure they’re available when you need them and that you’ll receive a prompt response when you need help. If it takes days to get a response, you may want to look elsewhere, as you won’t want to wait this long if there’s an emergency.
If you rely on faxes for your business or want to be able to receive them, online faxing services are the way to go. Use the information here when you’re looking at various options to help you find the right one to try out or use for your business. With the right one, you’ll be able to send faxes from and to anywhere with ease.
