Efficiency is one of the hallmarks of many successful businesses. No matter what type of operation you run, you want to utilize all available resources in the most effective manner possible. This includes your workforce, for obvious reasons. If your office, store or facility is ever understaffed at a critical juncture, your productivity will suffer greatly. On the other hand, if you have too many people on the job during a lull, it’s a waste of payroll and your employees’ time.
This is why so many companies have chosen to add automated scheduling solutions to their day-to-day management. With this tool at your disposal, you can avoid many of the problems that traditionally come with creating schedules for staff members. If you’re currently making rosters and timetables the old-fashioned way, read on to learn how scheduling software could lead to big improvements for your personnel courtesy of.
Better Coordination and Communication
Printing a schedule and hanging it on the bulletin board used to be the best way to let everyone know when they were expected to be at work. However, this meant any changes to the calendar might be delayed or missed altogether. A scheduling software platform enables you to make adjustments and send instant updates to your team across all relevant channels. Employees can be notified immediately through email, text or push notifications. Likewise, they can access the portal to request time off and be certain that you will see it as soon as possible.
One of the main problems with using a spreadsheet or other manual process for scheduling is that most revisions must be made by hand. This can be a tedious procedure that opens the door for human error. Using software, on the other hand, means a single change doesn’t force you to make dozens of other alterations on your own. Now, you can focus on higher order concerns and leave the tiresome task to the tech.
Giving Employees More Agency
Because these solutions utilize the cloud to save schedules and updates, employees have the ability to make requests and trade shifts with co-workers at any time and from anywhere. If, for example, a staff member needs someone to cover for him or her, he or she can make the necessary arrangements with a colleague and update the schedule without the need to get a manager involved. This streamlines the process, promotes more autonomy and could lead to higher levels of employee satisfaction.
Reduces the Need for Paperwork
One of the most significant advantages that scheduling software provides is time savings. With computerized scheduling, there is no need to fill out endless spreadsheets and calendars by hand. You can use that allows you to simply drag and drop information and have it filled out automatically.
When it comes time to figure out payroll, scheduling solutions also give you the power to export data that you can transfer directly to your provider. Perhaps best of all, the potential for mistakes is reduced significantly because any discrepancies or redundancies can be detected before they find a way into a finalized report. The time you will save juggling shifts or correcting errors can then be better applied to more pressing managerial tasks.
No employer wants to run afoul of labour laws. However, complying with them can be a full-time job in and of itself. Fortunately, these technological solutions can ease the burden for you. Whether or not you have minors on-staff, scheduling platforms can alert you to planning errors that may violate regulations. For example, using this type of software, you won’t be able to give someone too many hours accidentally.
“There’s an app for that” is more than just a marketing slogan. Leveraging scheduling software to handle many of the most time-consuming jobs you have as a business owner or manager can lead to real improvements in your efficiency and effectiveness.