As a project manager, you probably love the challenge of managing a group of people that’s trying to accomplish something truly worthwhile, and there’s nothing better than being able to look back at successful projects and see all the hard work that went into them.
Unfortunately, if you’re like most PMs out there, you also don’t have enough time in the day to get on top of everything your team is working on.
One way to free up some time for yourself is with automated tools like HotPMO that help with project management reporting so your team members can produce reports faster and more accurately.
Here’s how the tool can help:
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Incredibly Functional Reporting Features
Basically, the reporting software collates all of your project data into one monthly or quarterly summary document (usually via email). The information provided may include:
- Costs incurred so far
- Outstanding tasks
- Hours worked by staff
- Current statuses on each task
- Deadlines that have been missed or are coming up soon
They usually come as an Excel file attachment—which allows managers to quickly review everything at once before taking action if necessary.
Just to be clear, outsourcing is not for everyone. But if you’re working with a small team and your boss believes in giving people the autonomy to make decisions without micromanaging them, then it can be a good idea for you. If that’s the case, then you should consider hiring an outsourced report rollup service.
Allow the Weekly Report Rollup Service to Access Weekly Highlight Reports
The weekly report rollup service will access the highlight weekly reports, which are the same reports that are sent to your project managers.
The highlight weekly reports contain all the data that your project managers need—and more—in order to manage their projects.
The Weekly Report Rollup Service Extracts Key Data
The Weekly Report Rollup Service extracts key data points from each project report and delivers them to you in one consolidated email message each week. You’ll be able to see at a glance how your projects are progressing without having to spend hours poring over reams of reports.
You can also use this service as a tool for training new team members on what information should be included in their reports so they can easily comply with your requirements without needing any further guidance from you.
The Weekly Report Rollup Service Sends Back Three Files
The Weekly Report Rollup Service sends back three files: an Excel summary of the extracted data, a PowerPoint summary of the data, and an Excel log of changes from the previous week (new projects, missing projects, and changes to RAG).
The weekly report rollup service allows you to be more productive by automatically sending these documents out to your team each week without having to manually compile them yourself.
In Conclusion
The Weekly Report Rollup Service is a great way for project managers to free up time in their busy schedules. By outsourcing this task to an experienced team, you can focus on the other projects on your plate and still have all of your reports sent back to you each week.
