How an event planner works with a caterer

An event planner is a profession that requires certain qualities, skills, and knowledge. Many people think that it is a fun job – you organize a party, hang out, and earn money at the same time. Not really! If the event manager organizes entertainment, it is unlikely to find free time to relax and have fun with everyone. Their job is to make sure the guests have a wonderful time.

Every event organization is impossible without an exclusive food and drinks menu. This is why we have decided to put some light on what the cooperation between event managers and catering companies NYC looks like in reality.

What does an event planner do?

A person who is organizing the event has to deal with a lot of responsibilities in order to make a celebration unforgettable.

• Knows the details of the planned event, its purpose, and guest list

Often experienced professionals start thinking that they have experienced everything and that they can organize their fiftieth conference, training or picnic just as easily as any of the previous events. Unfortunately, such an approach is disastrous, leads to routine, and often generates serious problems and organizational errors. The world is changing, and so are the expectations of guests and clients. This is why the main task of the event planner is to always stay up-to-date with the trends.

• Chooses the right venue for the event

Often the idea, which worked perfectly even 2-3 years ago, won’t work this year because the circumstances have changed. Some venues open, other venues close. That’s why a good event manager approaches each event as a completely new task. Responsible choice of the place allows you to locate the most serious threats and counteract their negative effects.

• Decides on a menu

This difficult task can become the easiest one if you rely on the professional catering New York. The collaboration with the proven catering companies makes the event planning so much simpler – the range of dishes, the serving, the food style and amount, all of this can be taken care of by the reliable food caterers. In the meantime, the event manager can focus on other important tasks.

• Knows the budget constraints

It’s easy to throw a party when the budget is unlimited. However, in most cases, the available funds are predefined, and it is the manager’s responsibility to make the most out of the money available. Here a good event planner would need to be creative, cost-conscious, and effective. Even with the limited budget, the event must be unforgettable.

• Eliminates force majeure

A good event manager should select the right people for his or her needs already at the initial stage of the planning. Remember, if something goes wrong, you will be the one to deal with it since you have chosen the wrong person for the wrong task! For this reason, stress resistance, and the ability to work under pressure and come up with fast solutions are the most important skills for a successful event manager.