Whether it’s a wedding or a corporate fundraiser, your event planning checklist is one of the most important things you will put together. You want everything to go smoothly, and you want to master every detail.
As you put together your event planning checklist, some things take top priority, including finding a location, setting a theme, and promoting your event. Ensuring you stay true to your event master plan is key to its success.
Here are 5 things you need on your event planning checklist.
1. It Begins With Finding a Location
Golf courses, convention centers, and hotels all make great locations for event planning. These locations are perfect because many offer large ballrooms, can handle large crowds, and rooms for overnight guests.
Have you thought about unique locations such as a barn or farm event? What about a stunning remote location where nature is the backdrop?
These types of events may mean you need porta potty rental services for your guests.
2. Setting a Theme
When thinking about how to plan an event, have you thought about setting a theme? From a casino night to a New Orleans Mardi Gras, themes can make these types of events very exciting.
Guests can dress in costume, and in the event master plan, you can add themed decorations and entertainment.
3. Book Entertainment
A live band, DJ, or even comedians can all make great additions to your event master plan. Entertainment livens things up and can make people feel like they are at a great event! You want to impress your guest list, so choosing the right entertainment is essential.
Are you not sure who to book? Consider hiring a booking agency. A professional will have a deep list of people who play these types of events and can get you the best and most appropriate entertainment.
4. Promoting Your Event
In the event planning process, you’ll want the proper promotion. Whether it’s social media, advertising, or stories in the local media, be sure promoting your event is part of your event master plan.
For fundraisers and types of events where you want to draw publicity, promotion can help you raise money and generate interest.
5. Thank You Notes
Be sure to send thank you notes to all who attended your event. Event planning should include messages to people who helped make your event a success. Thank you letters will also want to make people help more in the future.
Make your note stand out and make it personal!
Create the Perfect Event Planning Checklist
When organizing your event planning checklist, you’ll want to choose a venue, set a theme, and book entertainment. When creating your event master plan, be sure to promote your event and find the time to send personalized thank you notes to those involved.
Make your event stand out and involve yourself in every detail!
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