Whether you’re a student, an employee, or a boss, there will be moments when you need to convert your documents into PDF (Portable Document Format) files. For instance, the format of your Word document got messed up after it was opened on a different computer. The solution is quite simple: You just have to turn your file into PDF, which retains all information included in the document, such as hyperlinks, comments, text formatting, and images.
In fact, PDF files are among the most popular and used formats for saving documents. This format started gaining popularity in 2008 and eventually became a widespread standard file format everywhere.
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The PDF file format has several advantages over other formats (e.g., PowerPoint, Word.) Here are some of the reasons why PDFs are often preferred:
PDFs are extremely easy to create and even edit. There are apps available to help create, share, copy, transfer, and edit your PDF free download anywhere with ease.
When creating PDFs, you have the option to secure the file with a password. Once it’s password-protected, no one else can view it other than the people who know the password.
Out of all file formats, the PDF is the one with the most professional appeal. Imagine submitting your report or resume in a Word format; the text/data will be distorted and could be modified by anyone. On the other hand, PDFs are practical, and you can send or receive all kinds of content in the same clean and organized format.
Aside from ease of creation, security, and professional appeal, PDFs offer flexibility. In case the size of your PDF file is too large to be sent or attached to an email, you have the option to reduce its file size by compressing it. Online tools like Foxit PDF and other compressors are available anytime to help you make the file size smaller.
Sometimes, PDF files can get a larger size quickly when you input too many graphics. To address this problem, you can find an effective PDF solution by checking out online sources like this video, https://www.youtube.com/c/FoxitSoftwareInc/. After you’ve compressed your PDF documents, you can easily share them with anyone.
From the name itself, PDFs are universally comfortable, meaning you can move or transfer these files to any device with basic pre-installed PDF opener apps.
As mentioned earlier, whatever data (e.g., tablets, graphics, images, text) is displayed on your document, you can assure that the PDF file format will still show the exact same information without changing or distorting it.
Ultimately, PDF is one of the most practical, versatile, and universal file formats today, allowing you to become more efficient in preparing and completing your paperwork.
Since PDF isn’t just limited to developing text or providing data, people use it to create and save posters, flyers, and graphic designs. In particular, PDF images are best for printing or storing photos online, so you and other users can save or print the designs easily.
But with all this information causing bigger file sizes, you’ll need to compress PDF documents using an online tool. Here’s how:
First, choose which PDF compressor you’ll be using. Some compressor tools can be used online while others may require you to install their app on your device before you can use it. You must also be mindful of the size limit some compressor tools may have. For example, some PDF compressors may only reduce files with a size of no more than 100MB. If your PDF file is more than 100MB, you’ll need to look for another compressor tool that can cater to that size.
Next, find the PDF file that you wish to compress. If you’re using a PDF compressor tool with a size limit, check the size of your PDF by clicking the file’s properties. From there, you’ll see all necessary information about your PDF document and its file size. Note that large PDF documents may take longer to open or upload in your compressor tool due to their size. Once you’ve selected a PDF file, you can upload it on your compressor.
After you’ve uploaded the PDF file, select the compression level or file size you want to reduce. The compression level will determine the file’s new size and how much it will be compressed.
The default compression level or medium-level compression is the standard option for compressing PDF files containing a lot of texts and images. You may choose this level if you need to reduce the size and retain its quality.
If you want to compress the file to the smallest size possible, you may opt for a high compression level. However, with this option, the graphics or images in the PDF document may not look as good because of reduced quality. But if you don’t mind the changes to the image quality or if the PDF document doesn’t have any images or graphics, you can choose this option anytime. In case you only need to reduce the size a little bit to preserve the file’s quality, go for a low compression level.
After you’ve picked the compressed file size, you may click the compress button and wait for the app to start the compression process. This may take several minutes, depending on how large the original file size is. Once it’s complete, you’ll be notified with a message and the updated size of your newly compressed file. If the new size is still too large, repeat the previous steps and try a different compression level.
At this point, the compressor tool has already reduced your PDF file’s size. To save the PDF file, click ‘save as’ rather than clicking ‘save.’ This way, you can rename the file and keep the original PDF file instead of replacing it. Then download the compressed PDF in any chosen folder to your device.
File compression is only one of the things you can do with PDF files. With the PDF format’s versatility, portability, and practicality, it’s no surprise that the Internal Revenue Service was able to save millions of dollars from storage and printing costs.
So, if you haven’t made the most of PDFs yet, now’s the best time to start doing so. You can browse through various online PDF tools and create multiple files with this format. And if you have problems with sending or uploading PDF files with large sizes, refer to this guide anytime to compress PDF files smoothly and efficiently.
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