How often do we use PDF to work on documents or convert an Image to PDF? Like Word, PDF is used to make slight corrections of a document, copy fragments of texts, and so on. With PDF, however, you can also lock a document from getting edited, making it perfect for office uses and business dealings.
As we move into a different era of Digital Darwinism, many companies are trying to go paperless and save as many trees as possible.
What is PDF Used For?
The word PDF stands for “Portable Document Format,” an open file format used for exchanging and sharing e-documents. PDF is not delimited to documents alone. It also incorporates web pages, images, and forms that are encoded in the format of PDF.
The essential benefit of PDF is that the content is displayed correctly (without even slight changes) on any device, including tabs, smartphones, and desktops. If you use PDF for your surveys and reports, you won’t have to worry about whether all your colleagues can access and read the content on their Macs, Android smartphones, and PCs.
PDF has gone through different versions since its initial launch. The different versions are designed for archiving digital documents without compromising on quality. For instance, the version of PDF/A excludes some basic PDF features that might be incompatible with long-duration archiving of documents.
This way, the version of PDF/A ensures that the document retains its originality and looks the same, even after the passing of several years. These basic characteristics of PDF mark it as the most convenient and most professional document format to work with.
Here are some essential advantages of PDF for professional users:
A PDF displays the same content without changing the layout of the document. It doesn’t matter which operating system you are using or which digital device is used to access the PDF document; the graphic integrity remains the same.
It is essentially multi-dimensional. Besides text and images, the PDF allows you to integrate different types of content, including 3D models, vector graphics, hyperlinks, buttons, animations, and video and audio files. Subsequently, you can also combine all of these elements within the same PDF file and effectively organize it in the form of a report, portfolio, and even a multi-dimensional portfolio.
Working on a PDF is very convenient as it allows you easily create, use, and read the document. If you want to make changes, you can do it without complexities. Security has always been the number one priority in business dealings. And since we are moving to a paperless business society, PDF takes security to another level. Not only does PDF protect the content against unauthorized editing, but it also protects against the changing and editing of digital signs, passwords, and watermarks.
Suppose you have to send a bulk of digital reports – your number one option would be switching to PDF. Theoretically, a PDF can contain an unlimited amount of information which can be easily compressed into a compact file and delimited to a size that can be easily exchanged without compromising the image quality of the document.