Employees take planned or unplanned holidays frequently. But the work does not stop. To ensure that all work is done properly each day by responsible and relevant employees is a difficult task. Employees usually use leave forms or inform through emails about their holidays. But keeping a track and aligning the relevant employees for a particular shift gets stressful. To keep it simple and easy, it is advised to make proper work schedules. In this article, I will tell you how in just five easy steps you can make a work schedule.
What is the Work Schedule?
The days per week and the hours per day that employees do their job is called a Work Schedule. The standard work schedule is eight hours per day for five consecutive days, amounting to forty hours per week.
It is important that before you design a work schedule, assess the needs of your business, labor costs, and then create policies and expectations. It is also important to look at the employee needs because you need to keep them happy too. A happy employee means employee productivity will be good.
Also, when you hire an employee do discuss the work schedule too. In that case, it helps the employee understand that s/he is essential for the task and unplanned leaves will create an issue.
5 Steps to Make Work Schedule
1. Create and follow policies
The first thing you need to do is to build a core schedule and ask your employees to follow it. Also, let your employees know what you expect from them. For instance, lateness policy and if any benefits are provided for that. Tell them about shift-swapping policy, if you have one.
2. Plan your schedule ahead
Always plan and make the work schedule before the start of the month for the next quarter. In this way, employees know their schedules and there will be lesser swaps.
3. Define the skills required for each job and shift
If you have work shifts, then you must distribute relevant employees with certain skills and qualifications for each shift. It is better that you create a master schedule that defines what is needed to fulfill each role for every shift time.
4. Use scheduling software
To make it easy and manageable, you can automate scheduling using different software. It will not only save time but it is easy to update and you can track each employee for every shift.
Shiftbase is online scheduling software for businesses. It is a great tool if have part-time workers or have changing work shifts. You can make work schedules. Using the mobile app, employees get access to the up-to-date work schedule. It is easy to use and has many features that make the life of a manager easy. If you are looking for a work schedule maker, then give a try to Shiftbase.
5. Be flexible and human
You must always keep this in mind that your employees are also human, therefore; there might be some unseen emergencies. You need to be a little kind and understanding, and change the schedule if needed. If you show a little empathy to your employees, they will be more loyal and will accommodate in the hour of need of the company.
Now, you know how easily you can create work schedules in just five steps. Do give it a try and your efficiency will be improved tremendously.