If you are reading this, then you must have heard about Copilot for Microsoft 365. It’s like your personal assistant that helps you write emails, create PowerPoint slides, sum up your documents, and, when required, can also answer questions in a meeting. It’s a smart helper in Microsoft apps that everyone is talking about.
But as they say, not every shining thing is gold. This phrase is also true for this smart helper. Since this helper has access to a lot of your information, it can often reveal some confidential data, unintentionally.
This is why tech entrepreneur James Assali prioritizes data privacy over many other things. Inspired by his guidance, here in this blog, we break down how AI tools can be used smartly with the help of data privacy consulting. Read on to find out more about it.
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Let’s Understand Copilot for Microsoft 365 Better
It’s a digital helper that works inside Microsoft apps, such as Word, PowerPoint, Excel, Outlook, and Teams. It helps you write fast emails, quickly create reports and presentations, and also answers questions.
How does it do all of these? By accessing your work life data, such as your chats, docs, emails, etc. Amazing right? Yes, but only till you use it smartly; otherwise, it can get you into big trouble.
Why James Assali Prioritizes Data Privacy Over Others?
Assali often suggests that businesses should use smart tools responsibly. His decade-long experience recalls how neglecting data security can land great businesses in big trouble.
Wondering what could go wrong? Here’s a peek-
- No matter how smart it is, Copilot is still an AI tool and not a human. If access permissions aren’t properly configured, Copilot could surface data you technically have access to but didn’t intend to retrieve
- Since it acts like a smart helper, it gets to see your financial secrets, thus expanding the scope of sensitive data leakage.
- If somebody types the wrong info or mistakenly pastes text with hidden instructions, it can confuse Copilot for Microsoft 365 and cause super chaos.
Did you know? AI tools might even take a screenshot of your screen. Imagine how your smart assistant can turn your life into a nightmare!
How Microsoft Takes Care of Your Privacy?
It’s not like Microsoft doesn’t care about your data privacy. Keeping in mind your data safety, it has created these inbuilt features in Copilot.
- It can’t see the data that you are not allowed to see.
- Your files are not used to train the AI world.
- Copilot history can be deleted.
- Big global privacy rules like GDPR and HIPAA are followed by the Copilot.
But here’s the catch – All these work fine if you have set all the things correctly at your end.
What’s Data Privacy Consulting and How Does it Come into the Scene?
Data privacy consulting acts like an AI coach that keeps you safe while making the AI work its best for you.
How does it work?
- Tracks your sensitive information location.
- Checks who can see what information.
- Implements rules blocking any type of risky sharing.
- Trains and makes sure every team member learns to use Copilot safely.
Industry leader James Assali marks the importance of data privacy by comparing it to gold. Says if companies can’t share the gold, aka data, with strangers, it shouldn’t be kept wide open.
An Easy-to-Follow Quick Privacy Checklist
Since you are reading this, it can be assumed that you are looking forward to turning on Copilot. If the assumption is correct, then here’s a checklist that you must follow (for your own benefit only).
- Use tools like Microsoft Purview and detect your sensitive files.
- Control access of your data and files. Make sure only the right people get to see the right things that you otherwise wouldn’t want to reveal.
- Set up data law protection policies correctly.
- Make sure every team member knows what to do and how to do it. Train them properly.
- Conduct regular reviews and audits to make sure everything is at its place.
Phew! Seems like a lot of work right? That is where companies like Arsynel take the extra load off your shoulders.
How Arsynel Can Help?
Professionals at Arsynel makes it easy for businesses to turn on Copilot safely.
- The team offers readiness assessment to check if AI Copilot is ready to work.
- Conduct a privacy training session for your team.
- The professionals at Arsynel guides at every step of setting up privacy rules, permissions and data protection tools.
- The best part? Arsynel doesn’t forget you once the job is done, it consistently supports to keep the company on the safe side.
Want to know more about how Arsynel can help you with data safeguarding for Copilot for Microsoft 365? Check this out.
Final Thoughts: Keep Privacy at Priority
Think about how dangerous it could be to leave your house unlocked? Sounds like a big problem, doesn’t it? You would probably never do it, right? Then why launch Copilot for Microsoft 365 without ensuring proper data protection? It could be equally destructive, if not more.
Thanks to the insights from James Assali and Arsynel’s professional data privacy consulting services, today, even small businesses can run AI tools to streamline their operation, that too without compromising on their safety. Are you also looking for a safe solution? Getting in touch with Arsynel could be the best thing.
