Signing documents online became all the rage in 2020. We were all locked down but still had a need to live our lives and get things done. Some of those things included signing documents. If you haven’t been fortunate enough to sign an online document or just enjoy the process, read ahead!
The E-sign Act of July 30, 2000 made it perfectly legal to sign documents online. These documents are legal, valid and enforceable by law. Even though they are signed online instead of in a face-to-face meeting, they still recall a sense of protocol:
- There must be consent before e-signing the documents. This means the person who is producing the paperwork must get consent from the person signing the paperwork that they are okay with doing it electronically online and understand that a paper copy will not be given to them. They also must consent to knowing that even though the document is being signed online, it is still a legally binding document that is enforceable by law. If they wish to withdraw from the document, they must do so as if the document had been signed face-to-face.
- The person signing the document needs to make sure that they have the correct hardware and software required to sign electronically. This is not something that can be done on Microsoft Word. You need software that will allow you to manipulate the document.
- The person requiring the signature must retain the documents for the specified amount of time. Even though these documents are online, in a secure form of course, that does not mean they can’t “disappear”. It’s also a good idea as the person signing the documents to have a way to print out your own copy just in case. Also, save it in a safe place on your computer just in case something happens. Now you have two ways to retrieve the document if necessary.
When you upload a document to sign online, there are a few ways the particular software you use will allow you to sign. One way is to sign on the line or in the box by typing your name. In some cases, the software will allow you to choose a font that displays your name as an actual signature. Others will leave it in text form. If the software you choose allows for it and you have a touchscreen computer, you could actually use your finger to sign the document.
Although the process of signing documents online is fairly easy, there are sometimes still questions and concerns especially if it’s your first time dealing with online documentation. Revv can help. Revv is a website dedicated to helping people with business documentation. Are you a small business owner needing help with documents? Revv can help. They help with business proposals, electronic signatures, proposal software and much more.
Don’t own a business and just need some basic help getting documents signed or created? No worries! Revv can help with that too. Their basic plan is free and can help you upload PDF or word documents for e-signatures and drag and drop e-signatures to sign on any device.
Signing documents online is not hard and is very secure. While not signed in blue or black ink, these documents are still legally binding and need to be treated just like a document you’d sign face-to-face. Doing things electronically saves paper, travel time and reduces to risk of getting sick during these unprecedented times. If you need help or have questions, check out a site like Revv that can help you understand what you’re doing and walk you through the process.