Tips For Improving Your Hybrid Meetings

Hybrid meetings have become a normal part of businesses everywhere, whether the event is a small group, a large conference, or anything in between. There are many ways to host a hybrid event, and just as many options for choosing which audiovisual equipment you need. When you want top-quality, premium hybrid technology and devices, look no further than Neat — which utilizes cutting-edge AI technology and stunning displays perfect for any business needs.

While hybrid meetings are more and more common, the principles of good audio and video remain the same, regardless of the size of your event. For example, always utilize the microphones so virtual attendees can hear you; if you use auto-captioning or a transcriptionist, the transcript and closed captions will be most accurate when the audio is sharp and at a proper volume. Invest in the highest quality camera you can — it will make all the difference. And don’t forget to ensure proper lighting for anyone in front of the camera so the image is clear and vibrant.

Here are some additional tips for keeping your hybrid event running smoothly.

Utilize the Chat Function

When everyone is in the same room, it is much easier to notice non-verbal cues. However, in a hybrid environment it can be more difficult, and sometimes people are not sure how to ask a question or comment on what’s happening. That’s where the chat function on your digital platform comes in. Attendees can type questions in the chat, use the “raise hand” function, and comment without interrupting the current speaker.

Consider Time Zones

Jet lag is something many business people are familiar with if they travel a lot for work — and you might know it from taking that long flight for a vacation. Time zones are tricky at times to navigate, especially when you have global time zones to consider for attendees or presenters. Find out where your virtual attendees will be connecting from so you can make time zone conversion information available.

Moderate Effectively

Having a moderator team for any large event is crucial. If you need to monitor multiple rooms or chats, schedule presenters, and bring speakers into a virtual green room, make sure you have enough staff to handle the tasks. Moderators can ensure minimal interruptions happen and have the authority to “kick out” anyone who misbehaves or intends to cause harm. It’s unlikely, but you are better off being prepared.

Always test your internet connection, your audio and video feed, and any apps you’ll be using before the event starts, so you can troubleshoot anything before go time.

Resources:

https://neat.no/

https://www.cio.com/article/305353/6-tips-for-better-hybrid-meetings.html

https://www.collaborationsuperpowers.com/tips-for-hybrid-meetings/