More than a Space: What You’ll Get When You Lease a Meeting Room

When hosting a meeting, the space matters. Your environment is a reflection of you and your business—and first impressions matter. 

A coffee shop, your home office, or a hotel lobby might sound like a great place to meet—but these come with drawbacks. Distractions and lack of privacy can set the stage for an unsuccessful meeting, giving the wrong impression of your professionalism and attention to detail. 

You want your meeting space to convey the care, thought, and professionalism that you put into every other aspect of your business. 

However, not everybody has the capital or the need for a permanent meeting space. Fortunately, there is a cost-effective alternative that provides privacy, a professional touch, and the right impression of your business—meeting rooms by the hour in a shared office space. 

These meeting rooms provide more than just a physical space to hold your meetings—in addition to an elevated aesthetic that sets the tone for your meeting and reflects your business, meeting rooms provide other personal touches that help make meetings more successful. 

Here are four key features that make meeting rooms by the hour a popular option for business owners like you:

The Benefits of a Staff (Without the Hassle)

There are many touchpoints to a successful meeting, and having a professional support team matters. Meeting rooms with shared office spaces also provide access to on-hand staff that will keep your meeting running smoothly. 

Professional support members will ensure that your meeting room is ready, greet your guests, assist with any technical issues, help with technology, and manage any administrative support you need. 

Catering: An Extra Touch for Your Guests

While providing refreshments isn’t a requirement for every meeting, your guests will always appreciate it. Whether you need bottles of water, a platter of bagels with coffee, or a full lunch, offering something to eat conveys the fact that you care about them.  

This also eliminates the need to break for lunch, disrupting the energy of your meeting. Keep the momentum going with catering on hand. 

Reliable Internet: Don’t Let Technology Slow You Down

In the modern work world, pristine technology isn’t a want—it’s a need. Your guests expect the ability to log onto a fast, uninterrupted Wi-Fi connection.  

If you have people joining your meeting remotely via Zoom, your connection is vital. Cutting in and out slows your meeting down and indicates unreliability, which reflects on you and your business. 

Your internet doesn’t just need to be fast, of course. It also has to be secure.  A hotel lobby or a coffee shop might have a wonderful connection, but who else is using it? Is your client’s personal information protected? 

Coworking and shared workspaces often offer access to 1 gig circuits that are monitored for speed, reliability, and security.  We understand that access to the internet is as basic a necessity as electricity is, but it still needs to be maintained. 

It’s important that the meeting space you choose views secure technology as a core part of the business—not just a convenience.   

Functionality and Location

In a time where many people prefer working from the comfort of their own home, the environment of a meeting room matters. It takes a lot to get a team together in one room, and you want to ensure that it is worth everyone’s time and effort to be there. 

Your meeting room should be quiet, void of distractions, and private. You should also expect a room to be well-lit, with comfortable seating, and enough space for everyone to work around a table.  

The location of your meeting room also matters. Your space should be in a convenient and safe location. Ideally, it will also have lounges and breakout spaces available for your team. 

The Details Matter

Your meeting space sets the tone for your work, communicates your level of professionalism, and impacts how clients and team members will feel about you and your business. 

You want your meeting space to be impressive, convenient, and functional. Shared workspaces and conference room rental NYC, like Workspace by Rockefeller Group, ensure that your meeting space is perfect—down to every last detail.  Contact us today to hear more about our meeting room options for your business.