Mailroom by PackageX: The Ultimate Solution to Your Coworking Mailroom Management

Coworking spaces usually come with a lot of benefits. They are said to increase productivity and provide useful resources. They offer employees a dedicated space to work and promote a healthy work-life balance. 

Moreover, they are also a cost-effective option as they allow flexibility to work. Both freelancers and full teams can easily pay for space when they need it. A report suggests that in 2019, there were nearly 19,000 coworking spaces worldwide.

However, despite their many advantages, coworking spaces come with their share of drawbacks. One of which is managing mail. Dealing with incoming packages and mail at a coworking mailroom is one of the most important things managers have to deal with in shared working spaces.

Employees need to receive their mail on time. This can be impossible, however, if rigorous protocols for mail management are not met. This is where Mailroom by PackageX, a mailroom automation software, comes in.

How Mailroom by PackageX Helps Manage Your Mail?

Mailroom by PackageX uses the latest AI technology, an intelligent software that makes mailroom management easy and smooth. It quickens the process of processing mail and ensures versatile and responsive package management. Moreover, it helps mailroom managers save time and money.

Her is how PackageX Mailroom sets to do all that:

1. Advanced OCR Technology

Mailroom by PackageX uses the most advanced Optical Character Recognition (OCR) technology on the market. With this, Mailroom can efficiently scan both printed, handwritten, and barely legible labels.

Once the package is scanned, it automatically recognizes the recipients and logs data into the directory. This eliminates the need for manual data entry and reduces room for error.

2. Seamless Integration

Mailroom offers multiple third-party integrations. Employees can choose to get notifications through multiple applications like WhatsApp, Teams, and more. Furthermore, they can also choose to get email and SMS notifications.

3. Enhanced Employee Experience

Corporate employees need to get their hands on important mail as soon as it arrives at the mailroom. PackageX Mailroom ensures that the logistical and operational aspect of Mailroom is as efficient as possible. 

Mail is quickly delivered to the right employee, so there are no misplaced packages. Mailroom also allows operators to scan packages in bulk. 

With this software, mailroom managers can scan up to 50 packages at once. This helps save time so mailroom staff can focus on other important tasks as well.

4. Easy Training

The transition to a digital mailroom from a manual one can be hard. However, unlike other options on the market, Mailroom is extremely easy to use. Operators can be trained within three days to use the mailroom application.

It also offers 24/7 support to users with a hands-on customer team to answer all queries. It comes with a personalized onboarding experience that helps mailrooms become easily automated. 

5. Secure and Reliable

Lost packages are a great hassle in mailrooms. If important mail or package containing valuable content is misplaced or damaged, it can lead to massive losses for a business. That’s why Mailroom ensures that there is a complete chain of custody for all available packages.

Users can also track their packages as soon as they arrive at the mailroom so they can see their package at all times. This makes sure that all mail is delivered to its rightful recipient securely.

6. Automatic Notifications

Employees have to constantly approach the front desk to ask for updates for important mail. This can lead to a lot of time wastage on both the mailroom staff and the employee. Mailroom allows operators to send picture notifications to employees as soon as their package arrives.

This alerts them and lets them know beforehand when they should come to pick it up. Moreover, by letting employees see the condition of the package as soon as it arrives, Mailroom staff can easily handle all complaints and queries later.

7. Convenient To Use

Probably the best use of PackageX Mailroom is the convenience it offers. In case of conflicting schedules, employees can designate colleagues or co-workers to pick the package on their behalf. Mailroom users also have the option to have the package held, transferred to another location, or destroyed.

Dispatch

Aside from all these benefits, Mailroom also offers seamless integration with its sister app Dispatch. It allows businesses to send same-day deliveries to their customers. Through dispatch, retailers can partner up with traditional or on-demand courier services and enable fast and cheap shipping.

Conclusion

Managing mail in a coworking space is essential. With so many employees working in the same space, there is bound to be a lot of incoming mail. Traditional mailrooms lack the efficiency to create a streamlined mailroom management system.

That’s why incorporating a digital solution like Mailroom by PackageX can help coworking spaces expertly navigate all their mail. It ensures that all employees get safe and quick deliveries and that mailroom staff can save time and money.