Is It Worth Using Facility Maintenance System?

What Is Facility Management Software?

Facility management (FM) software is a specialized application that provides the facility manager with tools to manage and monitor all aspects of their building. The software allows facility managers to monitor the performance of their facilities, manage their budgets, and communicate with their tenants and other building managers.

It can help you keep track of your assets, including:

• HVAC systems and equipment
• Lighting systems and controls
• Energy usage and costs for HVAC, lighting, etc.
• Security systems, including video surveillance
• And many more.

So why would an organization use this software? What benefits does it provide?

What Are the Benefits of Using Facility Maintenance System?

Facility Management software has many advantages over traditional paper-based processes, including increased productivity and consistency, which increases the ability to provide higher-quality service to tenants.There are many benefits of using the facility maintenance system. Some of the main benefits are:

• It is a very cost-effective solution for all your facilities and buildings. It also helps to reduce costs by avoiding unnecessary purchases or repairs that could be prevented with better planning.
• You will be able to maintain your facilities in a better way, which will improve their performance and make them last longer.
• With this system you will also have an easy time with managing your maintenance tasks, because it will help you to manage all your maintenance jobs from one place. This means that you won’t need to spend so much time looking for different information about each
• It helps to eliminate human error by keeping a check on everything, including equipment maintenance, supplies, and inventory.
• It also helps to organize data in an easy way for easier access and management.
• It provides alerts about any potential problems, issues with the property, or recorded anomalies in the facility.

Facility Management System: Five Reasons To Implement It

‍1. Accuracy

Despite the simple nature of spreadsheets, they are only suitable for small-scale use. Data collection and reporting are inconsistent, and there are significant security risks associated with the system. Facility management software like CAFM or CMMS assists you with better logging, reporting, and monitoring of data information, so you can improve your results, communication, and efficiencies.

‍2. Cost

With the ability to generate comprehensive reports through the facility management software, you are able to make informed decisions in real-time. Your facility managers are able to manage resources more efficiently and effectively when they have access to accurate information. By scheduling regular maintenance, you extend asset life, measure performance against SLAs effectively, streamline logistics to meet deadlines, and avoid penalties for non-performance.

3. Flexibility

Cloud-based FM software lets you access your facilities management system from anywhere, even without an Internet connection. Essentially, a real-time record of workflow can be maintained on a continuous basis, for example, field personnel can upload information such as voice notes and pictures and managers can assign tasks according to team members’ geographic locations.

‍4. Integration

Almost all facility management solutions feature a user-friendly interface that makes learning easy. The integration of other third-party applications, such as asset management and ERP systems using APIs, IoT sensors, and BIM, can improve organizational transparency.

‍5. Big Data

CAFM is becoming an integral part of facility management services to use information in an efficient manner. Having immediate access to information regarding asset’s location, history, and lifecycle cost allows your organization to translate it into effective predictive maintenance strategies.

There Are More Reasons To Use Facility Maintenance Systems

A facilities management software solution is one of the most innovative advances in the last decade. An automated facility management system can help your organization gain a better understanding of your facility’s operations and assets, improve productivity, and plan more efficiently.

Are you interested in learning more? Velis Real Estate Tech has developed Singu FM, a cloud-based facility and maintenance management software solution designed specifically for commercial and industrial real estate. We can prove you that using a facility maintenance system is worth it with benefits for you and your customers.

Visit VelisTech.com and discover other PropTech tools for your real estate.

The video below will give you an overview of how Singu FM works: