Birthdays are phenomenal events that people attach great importance to. If you’ve been contracted to help plan a birthday party and you lack ideas of what to do, then this post is for you.
You can visit this link if you need a party planner in Bali. If you choose to carry out the various tasks involved in planning a successful birthday party, grab a seat as we uncover how to do that.
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What To Consider When Planning A Successful Birthday Party
The success of any event greatly depends on the content of your plan and how zealous you are to carry out every detail written down. There are key factors to consider when planning a party, and here are a few of them.
1. Budget
This factor determines over 90% of what happens at a birthday party, how much is available for spending? How many guests are expected? Be it a $30 or $100 bill, you still need to map out expenses that fit your budget.
Have in mind that without a budget, you’ll likely spend more and may not account for all your expenses. An easy way to get done with a budget is by outlining everything or activity that requires funds on that day and leaving a certain amount for miscellaneous expenses
2. Fix A Date And Time
Part of the preplanning process when organizing a party is picking out possible dates and times for your event. Since it may require getting a venue outside your home, it is safe to choose a date and time to avoid any clash.
If your event will be done at home, you still need a feasible date and time and also a backup in case things go south.
3. Book A Venue
While scouting for a venue, you need to know;
- The number of guests you’ll be expecting
- The cost of renting a space
- If there is a parking space and how many cars can it take
- What service do you get for hiring the venue?
- Do you need to complement their sound system or other appliances?
- Is security guaranteed?
These are some of the many questions you’ll need answers to. At best, when picking a venue, ask around for recommendations and reviews.
4. Draw Out A Guest List
Your party is not a public event where anyone can come in, hence you’ll have to outline the number of expected guests and plan accordingly. Also, take into consideration the number of guests and the venue you intend to use.
If your party is in a small space, make do with a few guests, otherwise, you can invite those that can feel the space comfortably.
5. Book For Entertainment
The life of a party is entertainment, always book your entertainment early enough to avoid any uncertainty. This is important especially if you intend to invite a live band or any musician. They’ll have to be updated beforehand and give you their word.
If you can’t afford a live band, a DJ will suffice; the type of songs played depends on the purpose of the party. Don’t forget to add up some games to light the party, this works for any party.
6. Book A Photographer And Decor
These two are very key; before the event, contact the right photographer and decorator. The decorator will always seek your opinion to flow with birthday decoration at home matching the theme of your party.
Pictures serve as memories, a photographer doesn’t just help take professional shots, they can help you store your picture files in a drive and also frame any picture you deem fit.
7. Send Out Invitations
After getting everything set, get your guest list and send out emails to your prospective guests. Always send in the invitations early enough so that your guests can include them in their schedule.
