Since the pandemic hit us, remote working has become common and will likely stay for a while. Statistics show that more than 4.7 million people work remotely in the US, while 16% of global businesses are fully remote.
Communication and information sharing are crucial since remote work makes employee engagement and interactions difficult. Traditional team communications or stakeholder meetings are also rendered ineffective when attendees are off-site.
One way to overcome this dilemma is to use digital whiteboards to make your meeting engaging and informative. Visual tools are more effective than text representation as the human brain process images 40,000 times faster than other mediums.
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What Are Digital White Boards?
In school, chalkboards and drawing boards were used to display visuals, but now their digital version has become an essential tool in corporate meetings and team communications.
A digital whiteboard allows users to share sketches, notes, files, and photos with the audience. Unlike a physical whiteboard, the digital version can host many people from anywhere with internet access and a digital medium.
These online whiteboard tools often have innovative features, themes, and templates.
How To Create Engaging Remote Meeting With Digital White Boards?
Leaders must try every possible means to engage in their meetings. Here’s how they can do it using online whiteboards:
Create A Plan
An efficient plan should contain all the content to deliver in a limited timeframe while keeping the audience’s attention. When you have much information to discuss, it is better to plan the distribution first. Break the long discussion into short, and use tools from digital whiteboards to make the information visually impressive and attractive.
Assign Task To Teams
In remote meetings, the leaders must ensure that every team is responsive and in the loop. Online whiteboards have pre-designed templates that enable managers to assign tasks to responsible individuals and dedicated teams.
The digital whiteboard pre-designed templates are a massive help in assigning tasks. They allow setting names of departments or individuals with many more team planning features.
Brainstorm Ideas
In remote meetings, brainstorming ideas used to be a challenging task but not now. Various tools can help remote workers with a clear explanation of ideas, and clarity allows projects to move smoothly. With digital whiteboards, teams can explain their ideas and concepts to everyone in the meeting.
Helps In Decision Making
Online whiteboards make decisions making facile. With a vast inventory of samples and themes, businesses can use different samples to test their productivity and client satisfaction and make decisions that will be a win-win situation for all.
Data Back Up And Storage
Digital whiteboards allow the host to record the remote meeting, content, and presentations. If someone misses the meeting or has to extract discussed points, they can run the recording or go through the snapshots of the online whiteboard meetings. This tool’s data backup and storage feature are helpful for company records and quick data access.
How Can Digital Whiteboards Benefit Remote Meetings?
Hybrid and remote work gives a tough time for employers in communicating with their teams and clients. Sometimes, team members are located in different countries, or the organization has a hybrid working model where some people prefer to work on-site while others prefer to work remotely.
In any case, managers and leaders must keep everyone on the same page to complete the work. However, online tools like digital whiteboards can greatly help remote team meetings. There are several ways these online whiteboards can help businesses.
Digital Whiteboards Increase Productivity
When teams work on-site, the communication and meetings are simple, straightforward, and effective. However, during remote sessions, there are chances of miscommunication and incomplete understanding of the objective, which causes a significant decrease in productivity.
Businesses of all scales can use digital whiteboards to address this issue for remote meetings; it helps leaders to deliver clear instructions to teams and individuals working remotely.
Constant Communication With Remote Employees
It is essential to keep your employees in the loop. When working on-site, employees can share their ideas and discuss problems easily, but it becomes difficult for remote workers to express their concerns and discuss new ideas.
Online whiteboards are an effective way to hear your employees out. They can share their thoughts, discuss projects and get a clear picture of work using digital whiteboards.
Be More Creative
Digital whiteboards are a great way to express creativity and pitch new ideas. They give independence in creation; you can design, write, sketch, copy and enjoy many other features. These features and tools can let anyone propose their ideas and help to create new ones. Remote teams can benefit from online whiteboards and be more creative and expressive of their ideas.
Secures Your Data
Important notes can easily get misplaced or lost when done on paper. On the other hand, digital whiteboard notes are secure and reliable in data saving. It can backup or auto-save data to keep all your important ideas and notes safe and secure.
Conclusion
Digital whiteboards are becoming necessary for all businesses working with remote and hybrid models. They play a massive role in increasing the productivity and output of any organization. You don’t have to keep files and notes on your desk; digital whiteboards keep the data organized and stored on your devices, making it accessible and secure.
The best part is that online whiteboards do not have a lengthy installation or operating process; they are easy to use. Make your remote meeting productive and engaging with digital whiteboards.
