Emergency Medical Services (EMS) agencies have a crucial role in emergency response and care. But the work doesn’t stop after dropping the call. One important aspect of running an EMS agency is staying on track with NFIRS (National Fire Incident Reporting System) reporting.
While NFIRS reporting is essential, it can be daunting for EMS agencies. The reporting process requires that they collect and submit a significant amount of data, and they need to do so to avoid paying heavy penalties or, worse, losing funding. In this article, you’ll learn how EMS agencies can stay on track with NFIRS reporting and make the process as seamless as possible.
Table of Contents
Develop a Reporting Plan
The first step in staying on track with NFIRS reporting is to develop a reporting plan. Ensure your plan outlines the specific data elements that need to be collected, who is responsible for collecting the data, and the schedule for submitting the data to the state. Like in all aspects of life, having a plan will ensure the agency collects and properly reports all data elements within the set timeframes.
Make Use Technology
Technology will make the reporting process much more manageable. There are many NFIRS software solutions for the easy collection and submission of data. These software solutions come with extra features such as real-time validation and error checking, further helping to minimize errors in the data submitted.
Train Your Staff
All staff members involved in the reporting process must be properly trained to ensure accurate and timely reporting. It includes those who collect data and those who prepare and submit the reports. The training program should include an overview of the reporting requirements, how to use the reporting software, and how to troubleshoot common errors.
Regularly Review and Update Data
NFIRS reporting is an open-ended process. It’s, therefore, essential that the agency regularly review and update submitted data. This routine will help ensure accuracy and no errors in the next submission. Also, keep in mind that changes in data collection or reporting requirements may occur at the state or federal level, so agencies must keep up with any possible changes.
Establish a Schedule for Reporting
Creating a schedule for reporting ensures the reporting process doesn’t lag and becomes manageable. Agencies should set reminders for when reports are due and plan for any missing data that needs to be collected before they submit the final report. You’ll also want to try and submit the report in advance in case of any last-minute errors or omissions.
Get Help (if You Need Some)
NFIRS reporting can be complex, and it’s only sometimes possible for an agency to handle the process independently. Many states offer assistance programs that include training, technical assistance, and data quality reviews to help agencies with NFIRS reporting. If your agency needs help keeping up with NFIRS reporting, reach out to your state to see what assistance may be available.
Get an Efficient EMS Software Today
NFIRS reporting, though it can quickly turn out to be a daunting task, is an important aspect of running an EMS agency. By developing a reporting plan, using technology, training staff, regularly reviewing and updating data, establishing a schedule for reporting, and seeking assistance, agencies can crack it. Stay on track with NFIRS reporting and be on the safe side.