An outdoor event is a great way to enjoy nature and do things a little differently. Whether it is a corporate event, a wedding, or any other social event: an outdoor event is a way to go. Compared to indoor events, outdoor events tend to be casual and relaxed.
However, unlike indoor activities, planning and executing a successful indoor event sometimes proves to be more complicated than what people think. But according to The Third Day, a few guidelines can turn your small outdoor event into a successful one. Here is what it takes to plan a successful outdoor event.
Buy enough right equipment
All outdoor events may take longer than usual. Thus, this requires that you equip yourself with a couple of equipment for them to run smoothly. If your event includes music, presentations, or dancing, you will need audio/visual equipment. Ensure that you have a centralized list to identify gaps or overlaps in equipment.
Get a permit
Depending on the event’s location, you may be required to obtain a permit from the town or city authorities. These may include food and beverage permits, zoning permits, and gathering permits according to the number of your guests. It is always advisable to research the permits needed in your locality and create time to get them approved before the day of the event.
Find a great venue
A good venue is an essential component of any outdoor event. It brings about a big difference in the overall feel of the event. It will be easier to organize a venue that hosts different outdoor events.
However, for a more natural setting with less infrastructure, you will have to put more effort and hard work into organizing everything. Take your time to tour the venue and look out for what you may need. Highlight any challenges that you come across and make plans to solve them.
Get to know the rules
Like permits, other essential rules govern outdoor events. It may not be fun, but learning about fire and safety codes, noise ordinances, and any additional local restrictions on outdoor events will be of great help.
If you want to be involved in activities like fireworks, lighting a bonfire, or bringing special equipment, you may have to speak to the local police to ensure that you will be allowed.
Hire a caterer
Talk to your vendor about the logistics of catering an outdoor event, and make sure that they have some experience to avoid disappointments.
Depending on where the event will be held, they may be required to bring their heat source, tents, and equipment to keep food safe. Plan with the caterer what equipment they will provide and what you will be responsible for. Settle for simple foods that will not need to be refrigerated. Room temperature dishes may be your best bet, and ensure that you prepare simple dishes ahead of time.
Conducting an outdoor event might be a hectic undertaking. However, according to The Third Day, proper planning can help any event planner avoid a lot of pitfalls associated with outdoor events. You should think of any issues that may arise on the big day and devise a backup plan. This will ensure an excellent time for everyone and a successful event.