Do you have a business with employees in different locations? Are you getting frustrated with your current telephone system? VoIP can provide the communications service your business needs. Today, the need for VoIP is on the rise.
VoIP is a cost-effective way of getting a clear, reliable voice in your office. The number of companies building their communication systems around VoIP technology has increased significantly over the past few years because it’s cheaper than other voice technologies, offers more features, and delivers better call quality. Keep reading to learn about other VoIP benefits as well as if your business needs this phone system.
What Is VoIP?
VoIP stands for Voice over Internet Protocol. Instead of routing voice calls over traditional telephone lines, VoIP sends digital information over the Internet. VoIP converts voice data into binary code and sends it over a broadband connection using packet switching technology, the same way data from the web is sent.
As more VoIP services are introduced, people are starting to use their phones as if they were cell phones. They make calls wherever they have an Internet connection and can take their phone number with them anywhere in the world where an IP address is available.
Benefits Of VoIP For Your Business
The following are additional benefits of VoIP that your business will experience when you get a phone system:
Call Quality
Call quality is the most important reason many companies decide to switch over to VoIP. The sound quality is superior to traditional landlines so that you can enjoy clear conversations at a decreased cost.
A number of traditional telephone companies are offering VoIP services as an alternative for their customers. One advantage for businesses is that there’s no longer any need for dedicated lines, which means you can use your internet connection or your company’s Internet router instead of purchasing expensive equipment from the phone company.
Simplified Equipment
Another good thing about VoIP phones is that they are easy to install and use. A top VoIP phone service will provide all the hardware and software you need, including a high-quality IP phone. These phones can be connected to your computer or laptop with an Ethernet cable or WiFi network if you have one.
Increased Productivity
A VoIP phone system is an important part of your business’s productivity because it gives you access to voice mail from anywhere in the world where you have an Internet connection. You can send or receive faxes directly from your computer or cell phone and save messages in an email-type format for easy reference later. Your employees will be more productive because calls won’t get interrupted by dropped lines or busy signals.
Ease Of Use
The next factor that makes VoIP a good option for businesses is its ease of use. If you’re technologically savvy, you can set up your phones in minutes after installing the appropriate software.
In addition, you don’t need to teach your employees because the system is simple and VoIP phones are very user-friendly. You can like your phones right away because the buttons are intuitively labeled, and the menu options are clearly explained. The software and web-based administration make managing your VoIP system easy and convenient.
Additional Features Available
Another benefit of a VoIP phone system, particularly for business phone service, is all the additional features available, including call forwarding, call waiting, voicemail, etc. Free calling to users on the same network is possible with these phones.
Scalability
Many businesses find it difficult to grow due to expensive telephone costs that aren’t scalable as the company grows. However, you may want to stay with your VoIP provider when you add new employees, so you don’t have to change or update your phone service. This gives your business more flexibility and scalability when you will grow.
Remote Connectivity
As more businesses emphasize outsourcing and telecommuting for their employees, the ability to make and receive VoIP calls from virtually anywhere benefits organizations. This is also something that makes VoIP popular for small businesses. Your employees can use webcams to make video calls from their computers or cell phones so you can keep in touch with them even when they’re not in the office.
Cost
You’ll also benefit financially from a VoIP service because it can save you between 30-40% on your current phone bill due to less dependence on public networks. You’ll also have more flexibility regarding the features and quality of calls.
A VoIP phone system costs much less than traditional telephone services because no cables, leased lines, or other infrastructure costs are involved. You may be able to find a VoIP phone service for as low as $50 or $60 per month, depending on your business needs.
The Bottom Line
Choosing a VoIP phone service is a wise choice for your business because it offers many advantages over traditional telephone services. You’ll save money on your current monthly phone bill, and you’ll also have access to additional features that are useful to business owners.
If your business needs a new VoIP phone system or if you want to switch over from your old system, contact a company that can provide the right type of VoIP phone service for your organization. When you get a VoIP phone system, you won’t regret upgrading to this type of technology, especially given all the benefits that it provides.
