Box or Google Drive? Which Should Your Company Use

Google Drive and Box are two of the most popular options to store files, share with others and easily collaborate on them in real-time. Choosing the best cloud storage service is difficult, particularly choosing from the most popular clouds.

Businesses that already have a Google Workspace subscription choose to migrate from Box to Google Drive since Google Drive comes for free as part of the Google Workspace. However, there are many other factors to check that helps decide which tool meets your business needs.

 

• Free Storage Space

 

Both Box and Google Drive offer free storage plans, but Google Drive offers more free storage space than other popular cloud storage such as Box and Dropbox. Google Drive offers 15GB for free, whereas Box offers 10 GB with a 250 MB file upload limit and Dropbox 2 GB. Hence, users looking for more free storage space migrate from Box and Dropbox to Google Drive.

 

• File Synchronization

 

By installing a particular desktop application and connecting the folder with the cloud account, Box and Google Drive users can sync their data across all their devices. All files added to the folder or moved to the linked folder will automatically be uploaded to the cloud. Box has a daily sync limit of up to 150 GB, while Google Drive allows for 750 GB.

 

• Collaboration

 

Box and Google Drive users can collaborate on files and folders through file and folder sharing. You can share the files by creating a shareable link or sending an email invitation. You can specify permissions in Google Drive, such as allowing anyone with the link to read or edit the file and restricted access (only people invited can access the link). Box, on the other hand, allows users to share files via email invitations or shared URLs. It also lets you add security features to the files like download permissions, password protection, and link expiration.

Microsoft and Google compete in various areas, especially productivity tools and collaboration tools. As Microsoft Teams offers more features to collaborate and communicate on one platform without switching, many businesses migrate from Slack to Teams.

 

• Office Apps

 

Google Drive allows you to create a document, presentations, and spreadsheet using Google Docs, Google Sheets, and Google Slides. Google Drive offers other formats, including Google Forms, Google Drawings, etc.

Using Box, on the other hand, you can create a document using Google Docs or Word, a presentation using Google Slides or PowerPoint, and a spreadsheet using Google Sheets or Excel from the Box interface. One advantage of Box over Google Drive is that it integrates the best of both worlds for creating documents, presentations, and spreadsheets.  

 

• Third-party Integrations

 

Google Drive has a library of third-party applications that can be integrated by selecting New—> More—>Connect more apps buttons. The Google Workspace third-party app library will open, displaying all available applications, or you can use the search box to find the app you wish to install.

In Box, you can search for and download third-party applications by going to the user profile option and selecting “apps”. The Box marketplace automatically organizes apps into categories based on popularity and newness by default. You can, instead, find the app you wish to install by using the search box.