With an exciting move on the horizon, you’re probably thinking about how busy you’ll be on moving day. Physically relocating all the stuff in youroffice might involve shutting down operations for several hours as movers transport your equipment, so it makes sense it takes your full attention.
But focusing so much of your time and effort on a single day can blind you to all the days leading up to your move. This time is an opportunity to plan your move properly.
Use this quick office moving checklist to see what you need to get done before the big day so that your relocation goes off without a hitch.
Table of Contents
Find out Your Budget
Relocating an office can be a costly venture, even if you’re moving to save on overhead costs. To help you avoid overspending, draw up a budget. This spending plan forces you to think about your priorities, allowing you to cut expenses that won’t do anything but waste money.
Assign an Office Moving Manager
If you’re too busy to oversee every step of your relocation, assign someone you trust to take point. It’s better to choose an organized self-starter, as they’ll take over the planning process from here on in.
Shop Around for an Office Moving Company
Most businesses will need help moving to a new commercial space, so don’t try moving offices on your own. Instead, research the available office moving companies in your area to get a feel for the going rates. Make sure you compare at least five movers to ensure you find the best fit for your needs and budget.
Pay close attention to the services these companies offer. You’ll want to find an experienced mover that can skillfully handleIT disassembly and installation to ensure your computers are up and running as soon as possible.
Review Your Current and Future Leases
You’ll want to read over your current lease to check if the property management has any rules about when and how you move out of the building. The same goes for the new location.
These contracts should have all the important details your moving manager needs, but you can always speak with a representative to make sure you’re on the right track. Relay any pertinent information about scheduling with your chosen moving company.
Notify the Right People
In addition to letting your landlord know you intend to move out, you’ll want to make sure all your business partnersknow about your relocation, too.
Use this guide to craft messages forassociates, vendors, and clients to let them know when you’ll arrive at your new address. Don’t forget to alert utility providers, cleaning services, and security companies tied to your old location.
Dispose of Junk
An office relocation is an opportunity to replace old or broken equipment and furniture. This means you’ll have some junk on your hands.
Most moving companies offer furniture removal services to help you dispose of these items properly. For convenience’s sake, you’ll want to schedule a pick-up to coincide with your move-in date.
Bottom Line
On a micro level, moving offices is all about transporting your assets from point A to point B. But if you look at the big picture, it involves a lot of smaller steps before you get to that point. Use this checklist to remind yourself of what you need to do before relocating.
