Clean desk policy has been around for years. Companies utilize this strategy to direct employees on how to leave their workspace at the end of a hectic day.
This mandate was solely at management’s discretion back in the day. And over the years, more and more companies have integrated a clean desk policy in their respective businesses. UPS and AstraZeneca are to name a few.
If you are still unsure whether to adopt a clean desk policy given several benefits it entails. We’ve highlighted some of it below.
1. Good impression
Just like how your employees ought to exude professionalism, an organized and clutter-free workspace does the same job.
There are times that you are to host several client meetings. And you do not want to end a future partnership before it even starts because a post-it is lying around somewhere.
Now, if you want your company to emanate professionalism, the workplace does most of the job. It is the first thing clients see. Of course, interaction with people wins a business, but the company earns an excellent first impression as soon as the client sets foot in the office.
2. Added security
Once you start up a business, you would expect to have the eyes of a security auditor monitoring you from time to time. For one, it is merely their job; and second, to protect the consumers and the business too. And if there is one prime reason why clean desk policy emerged, it is to gain that added security.
The goal of a comprehensive security audit is to make sure no kind of theft will happen. Identity theft, for example, because account numbers are written on scratch papers. Unsecure links downloaded to the computer and even different PINs or passwords scribbled elsewhere.
A proper and well instructed clean desk policy mitigates any future threats.
3. Boosts productivity
An organized and clutter-free workspace gets rid of all the distractions. As a result, employees can focus more on the work at hand.
Seeing a boost of productivity from the employees will eventually show an evident improvement in the company’s output.
4. Saves time and money
Apart from improving the employees’ productivity, a clean desk policy also makes every working day efficient and smooth-sailing.
For example, you requested a meeting to discuss the company’s current market status, which would require data from several years ago as a point of comparison. Now, collating all of them will be a hassle and time-consuming if not correctly stored. So, instead of starting the meeting right away, everyone now has to wait. Or, in the future, impromptu meetings will now have to be avoided to prevent wasted company resources. A well-instructed clean desk policy eliminates this tedious job and saves a significant amount of time.
5. Good office etiquette
Maintaining a clean desk is also about respect.
It is proof that you have full regard for your employees by putting their privacy as a top priority. In addition, employees are courteous with their colleagues by making sure they work clutter-free to minimize distraction. And in return, your company will be known for having a good office etiquette for business. And this is something clients would look for in a company they would want to start a partnership with.
The world is already battling with so much pollution these days. You can find them in the air, in the ocean, basically, everywhere you look.
And one of the ways your company can help not add up to the burden is by going paperless. Scratch papers can easily be lost anyway, which will lead to a possible information breach. In addition, written notes or data are challenging to store, not to mention the extra space you would also have to arrange.
By transitioning to go paperless, you do not only save the planet. You are also keeping the company away from any possible security threats.
7. Reduces employee stress
A workplace should be a haven for employees. It is in the office where they spend most of their time planning, working intellectually with colleagues. And one thing they would not appreciate is anything that causes unnecessary stress.
As an employer, you wouldn’t want to impose stress on your team. They are the company’s biggest asset. Therefore, integrating a clean desk policy can be of massive help.
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In conclusion, the benefits a clean desk policy brings about outweigh the cost.
And as a business owner, indeed, you are looking at what will happen in the long run. There are still more perks that await you in incorporating a clean desk policy into your business. So do not be afraid to try and see from there.