Moving your business at the beginning of the year will enable you to make a fresh start. Kicking off the year with a moving resolution will help you stick to other personal goals during the year.
Moving to a new office is hectic as moving to a new home. You have to ensure that bulk furniture and electronics get packed within the shortest time possible. The whole process should be carried out fast since you can’t shut down operations for some days to sort things out. Commercial relocation is daunting, regardless of the size of your organization. If a commercial move is part of your new year’s resolution, here are tips to make the whole process a success.
1. Plan in Advance
If you want to move your business at the beginning of next year, don’t buy time, start planning as early as possible. Experts movers recommend planning your office relocation as early as four months in advance to avoid problems associated with hasty relocation.
When planning, start by creating a checklist. After one activity is complete, check it off and move to the next one. Besides planning how items will be packed, it is prudent to get ready for the moving day. You will need to plan where to store items upon arrival in the new office.
2. Assign A Job to Every Member
Teamwork is pivotal to a successful commercial move. When planning the relocation, assign every office member a role. Working together will not only smoothen the process but also will be an exceptional team-building opportunity. You can decide to have everyone pack their own desk to improve accountability.
Additionally, appoint a move manager who will ensure that everything is progressing on as planned. The most suitable person for this role is the administrative assistant. However, if any of the team members have experience with commercial moves, prioritize them.
3. Research to Choose the Right Commercial Moving Service
Expert movers recommend carrying out extensive research to find a relocation company that can cater to all your moving needs. Get quotes from various renowned moving services before settling for a specific company.
If you have set aside a budget for moving, be inclined to a full-service moving company. A full-service moving company will pack your items, load, unload and unpack them. Ask for referrals to ensure you only pick a company that has a proven track record of successful commercial relocations. To get an accurate quote, request each service to send a representative to your office to measure the scope of work. Commercial relocation is a complex job and thus describing the scope of assignment via a phone call is not enough.
4. Take Care Of IT
Disconnecting and reconnecting IT devices is one of the biggest challenges inherent in commercial moving. Inform the IT department about the move in advance so that they can plan how to move technical equipment swiftly. Leave the job of transferring servers, computers, internet plans and phones to IT professionals. Outsourcing this role to movers may result in inconveniences.
5. Update Business Address
It is imperative to change documents to the new business address, including letterhead, business cards, return labels and envelopes. Also, inform your clients that you have adjusted your business address. It is essential to have all your business documents updated before you move.
6. Start Packing
The trickiest part of commercial relocation is the packing process. Make your move as stress-free as possible by getting necessary supplies such as tape and moving boxes on time. Then come up with an effective packing method. Start with packing the items you use the least. Pack items of each room at a time and remember to label the boxes appropriately in different colors. This will make your unpacking process pain free.
Reward yourself after completing the tedious process. Throw a party in your new office to celebrate your teamwork and welcome employees in the new working space.