You might be thinking about whether to rent an hourly or monthly lease meeting room. The answer depends on your business need and preferences. It’s hard to decide if advertisers are around you trying to lure you into renting their space.
However, it would be best if you considered things to make sure you are getting what you paid for. So, before signing a contract or agreement, here are things you need to consider.
See here for more information on meeting room booking HK.
1. How Often You Use Conference Room for Business Meetings
If you only need a room for a special meeting, then the hourly meeting room is the right one.
On the other hand, if you need an extension room to do business meetings a few times a week, you might find the monthly lease more affordable than the hourly rental.
However, you might want to sit down and compute the expenses to know what works best.
2. The Location
The location should be one of your top lists since you want the best for your client’s convenience. A venue near central places and business centers is a good option. Moreover, you need to ensure that it has a public transport route.
When you rent a place near malls or business centers, it also brings convenience to you, especially if you need to go to the bank or other places. You can also order foods from restaurants and food chains easily.
3. The Pricing
First of all, ask the management for transparency regarding additional fees to avoid paying for what you just budgeted.
See if the cost matches your budget and business needs to ensure that you don’t compromise most people’s comfort.
4. The Conference Room’s Amenities
You don’t need luxurious amenities unless needed. Audio-video materials, printers, fax machines, and equipment essential for meetings should be your top priority.
Additional amenities, such as a coffee center and business lounge, could be a plus.
5. The Customer Service
The meeting room should be a reflection of your brand. So, make sure to get the venue with the best customer service possible. That will bring peace of mind to you and your guests.
6. The Venue’s Security
Regardless of your meeting to be private or not, ensuring the meeting’s security is crucial. A lock with a card or pin code is essential to avoid gate-crashers.
What You Need to Do
When you choose between an hourly or monthly lease and have chosen the venue, the next thing to do is contact the management as soon as possible. That will save your slot and make sure that everything is in place when the meeting date comes.
See https://flydesk.com/zh/hong-kong-meeting-room/ for more!