Did you know you can set your phone up to have two separate lines?
This is a great option for anyone who wants to keep their personal calls separate from their business calls. You don’t need a phone company to set up the additional phone line for you. In just a few minutes, you can set up a multi-line phone system.
A two-line phone system has features like an auto-attendant and call forwarding to keep personal and business calls separate. Each will have separate lines, voicemail inboxes, and phone numbers. However, they are all connected to the same device.
Read on to learn five tips for installing and operating a second phone line for business.
1. Use a Second Phone Line App
Downloading a second phone line app will allow you to get an additional phone number. It’s an inexpensive and effective way to get additional resources to manage your business communications.
A second phone line app will give you a dedicated work line and phone number. You will be able to share your business phone number exclusively with your business contacts from now on.
An app acts as an assistant as it will allow you to schedule calls within the app. It will also allow you to activate call forwarding so you can choose to not be disturbed during personal time. And, it provides contact management so you won’t lose business contacts amidst the many family and friends on your phone.
2. Use a Call Answering Service
A call answering service is a great addition to your small business phone line. This service captures every phone call to your company, ensuring nobody is sent to voicemail. This helps your business give off a great first impression.
Using a call answering service improves your business by making sure all calls get answered. You will only have to pay for the time they are actually on the phone with your clients.
Check out this link for more information on call answering services.
3. Set Up Address Book
Once you have installed your second phone line for business, you’ll want to import all of your business contacts to your address book. It will be separate from your address book for your friends and family.
You can keep your personal phone number private by using a second line.
4. Set Up Caller ID
Ensure your caller ID is also set up. This way, you will always know whether a call is a business or personal before you answer it. You can choose to block certain numbers or telemarketers on your business line.
5. Use an Appropriate Voicemail Greeting
Your personal phone number and business phone number should have separate voicemail inboxes and greetings. Create a voicemail greeting for your business line that reflects your business and its services.
Identify your name and company name in the voicemail greeting. Keep it brief and ask for detailed messages. This should be more professional and structured than the voicemail greeting for your personal phone line.
Try a Second Phone Line for Business Today
A second phone line for business is perfect for anyone with a small business, who is an entrepreneur, or who works from home. There’s no need to buy a second smartphone for business purposes!
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