Did you know that 34% of employees surveyed said that they wrote their passwords down on notes and sheets, and 26% keep them on a document on their PC?! If data storage management is important to you, the first thing you will need to focus on is your employee habits.
But that’s not all. Keep reading for other data storage tips that should help make your business’ data management more secure.
Table of Contents
1. Backups Are Crucial
No matter how secure your data storage is, it needs to be updated and backed up regularly. How often do you need to do a backup? You could do it once a day or even more frequently than that if you store a lot of new data every day.
2. Use Password Protected Files
Encrypt all your data. One way to do this is by using password protection on all your important files. It might be more annoying for your employees to remember all these passwords, but it does create more secure data management.
3. What’s Your Cloud Storage Security Like?
No matter if your cloud provider is public or private, they will be taking their security precautions. Ensure you are aware of what these security measures are, to see if they are up to point. If they are not, think about moving to another cloud storage company instead.
4. Make Stricter BYOD Policy
Secure data storage policies might all go to naught if your employees bring in their own devices and don’t follow any security measures on them. Every company allowing BYOD (bring your own device) should ensure that there are strict rules in place on how the employees deal with and store data on their own devices.
5. Use Multifactor Authentication
The key thing to remember with PB storage is that not everyone needs access to ALL files. Each one of your employees should access a different level of data and this means that you can have multifactor authentication or passphrases set up for the sensitive data that only a select few would have access to. This will ensure your data stays more secure and safe.
Also, train your employees on these security measures and make sure they follow them to a T, as your employees are usually the biggest loose end when it comes to data loss. People get lazy and stop following security measures after the first few weeks of diligence. Prevent this by holding regular training and making it a mandatory part of each quarter.
Data Storage Tips for the Smart Business
As a business owner, you already have many other things you are worried about or taking care of. Even so, data storage shouldn’t fall to the wayside, as something annoying or superfluous. It’s probably the most important thing you could pay attention to, especially in today’s world of cybercriminals and hackers galore.
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