3 benefits of using HR software

Every business needs to invest in HR, either with time or money. Implementing cutting edge HR software at your company can actually help you save both – less time spent on admin means resources can be better spent elsewhere in the business.

And as your business grows, it will reach a point where it struggles to get by without an HR solution helping to automate tasks like employee absence and payroll.

Here are three ways in which getting the right HR software could benefit your business.

• A more efficient and less stressed HR team

Unfortunately, employee admin is part and parcel of HR – sick leave, holidays, wages and training all fall under the umbrella of human resources, but that doesn’t mean excessive admin has to be part and parcel of your team’s tasks.

Implementing integrated HR software can help to automate all those unwanted admin tasks by placing holiday approvals and absence certification into a self-service portal for managers and employees. Similar automation can even help put an end to chasing team leaders for probation sign off and annual reviews.

All of which will make for a more efficient and less stressed HR team that can concentrate on hiring, training, company culture and employee morale.

• Save money that can be put back into the business

Although HR software comes at a cost, either as a one-off payment or as an annual or monthly subscription service for a cloud-based solution, the effect it has on productivity will mean your business will soon be saving money.

By automating certain administrative tasks, you can better utilise your HR staff and have them work on strategic projects that will help to keep them motivated in their work and engaged in the business. If money is tight it could even help you to streamline your workforce, meaning you can redeploy HR staff elsewhere in the business. This could be especially useful if you’re in the midst of an employment freeze but need extra staff in other areas of the business.

Implementing HR software and automating admin tasks will mean better data accuracy, which should have the knock-on effect of experiencing fewer costly errors, too.

• Keep your business compliant

The implementation of the EU’s General Data Protection Regulation (GDPR) in 2018 means that data security and compliance is more important than ever. Making sure your systems are secure is especially important in an HR department, as it deals with both sensitive company and personal data, including the names, contact details and financial information of each of your employees. This data could easily be compromised if hard copies are stored on an office computer or in a filing cabinet, but letting trusted HR software deal with this information means it’s all stored on a secure cloud-based server.

HR solutions can also make sure right-to-work checks, and health and safety training are fully compliant and cascaded to all employees when necessary.